Privacy policy

Privacy policy

SWAN Association is committed to protecting your privacy, whether as a member of the team, member, supporter or visitor to this website.

SWAN Association is the data controller for all the personal data which it collects for various reasons and this is held electronically on the computer, in paper files, and/or on locked and protected mobile devices. All personal data which we collect will be used and protected in accordance with the Government Policy. We are responsible for complying with all data protection legislation.

What is personal data?

Personal data is any information which relates to and identifies a living person ; for example, name, address, bank details, CCTV images, computer IP address, email address.

Some types of personal information is classified as ‘sensitive personal data’ and this includes ethnicity; religious beliefs, physical/mental health; sexuality, information about criminal offense or proceedings.

Any organisation which processes personal data must have a lawful basis for doing so. SWAN Association uses various legal bases for processing personal data and these are recorded in the section ‘What Information does SWAN Association collect and why’.

How SWAN collects information?

SWAN Association may collect personal information in the following ways:

Directly from you – if you make a donation, become a member or sign up freely to our directory.

Indirectly from you – if you make a donation to SWAN Association, your information may be shared with us with your consent.

From organisations, without consent – for example if there is a legal reason to do so, for example with a high risk victim being referred to the Swiss Government.

What information does SWAN Association collect and why?

The information collected on the SWAN Association website and its directory is recorded in a computerized file by the site managers (members of the SWAN Association executive committee) with the sole purpose of displaying profiles filled in online and check membership fees payments. The legal basis for the processing is the consent given by the users at the time of registration.

The data is kept for the duration of the registration as a member of the SWAN Association and/or as a registered user of the SWAN Association directory.

Some anonymous data will be used for monitoring and reporting purposes. No individuals will be identifiable from data used for this purpose.

Is my data secure with SWAN Association?

In short, yes it is. Personal data may be stored electronically on the computer, in paper files, and/or on locked and protected mobile devices. We make sure that all personal data is held in a secure way and only relevant and appropriate people will be able to access it. Detailed below are some examples of how we keep information secure:

Access to personal data on case management systems is restricted on a ‘need to know’ basis. Appropriate permission levels are applied so only relevant staff have access to data. Data stored electronically will be password protected and only appropriate staff will have access.

All staff are fully trained in how to handle personal data including when and how it can be shared.

SWAN Association systems have full IT security protection, including firewalls and encryption.

The website is hosted by the company Infomaniak Network SA, rue Eugène-Marziano 25, 1227 Les Acacias. The storage of users’ personal data is carried out exclusively on Dropbox Inc., 333 Brannan Street, San Francisco, CA 94107, États-Unis.

Who does SWAN Association share information with?

SWAN Association will not share or sell your informations with third parties.

The data collected will only be communicated to the following recipients: managers, members and recruiters listed in the SWAN Association directory.

On a rare occasion it may be necessary for us to share personal information without consent if we are required to do so by a court order or if there are other valid reasons, such as the protect a child or adult who is thought to be at risk or to stop a crime. If this happens, then we will record our reasons for doing it, the information we have shared. We will also let you know what we have done, if it is safe to do so.

The data we hold is about you and the law gives you rights about what we can do with your information.


You can give or withdraw consent for SWAN Association to share your personal data at any time. As mentioned previously, this will also be explained to you at the start of support. There may be circumstances in which we override your consent, but reasons for this will be always explained to you.

Access to your data

You can access your data, correct it, request it’s deletion or exercise your right to limit the processing of your data from your personal profile.

To exercise these rights or if you have any questions about the processing of your data in this system, you can contact
If you believe, after contacting us, that your “Information Technology and Civil Liberties” rights have not been respected, you may submit a complaint to the EDÖP.

Inaccurate information

If you think that any of the data we hold is wrong, please let us know by  contacting us at data protection email address. SWAN Association would always ask that if you are receiving support from us, that you keep us informed with your correct address and contact details.


Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

We use traffic log cookies to identify which pages on the website are being used. This helps us analyse data about web page traffic and improve our website and we need to use it for statistical analytical purposes and then the data is removed from the system.

Most web browsers allow some control of most cookies and this is done through the internet browser settings. To find out more about cookies, visit or

Our website may contain links to other websites which may be of use to you. This privacy notice only applies to this website so when you link to another website, you should also read their own privacy notices.

How to contact us

If you have any concerns or worries about how your personal data is being processed by us, please contact us :

Last update : January 22, 2021